If you use Outlook to check and manage your email, you can easily use it to check your Gmail account as well. You can set up your Gmail account to allow you to synchronize email across multiple machines using email clients instead of a browser.
We will show you how to use IMAP in your Gmail account so you can synchronize your Gmail account across multiple machines, and then how to add your Gmail account to Outlook 2013.
Add Your Gmail Account to Outlook 2013
Login to your Google Workspace E-mail account by typing in www.gmail.com in your web browser.
Click the Settings button in the upper, right corner of the window and select Settings from the drop-down menu.
On the Settings screen, click Forwarding and POP/IMAP.
Scroll down to the IMAP Access section and select Enable IMAP.
Click Save Changes at the bottom of the screen.
You will also need to enable the Google option to Allow Less Secure Apps.
Please Follow this link and sign in using your Google Workspace email login.
Once signed in, select "Turn on" to allow less secure apps (Outlook and Thunderbird)
Close your browser and open Outlook. To begin adding your Gmail account, click the File tab.
On the Account Information screen, click Add Account.
On the Add Account dialog box, you can choose the E-mail Account option which automatically sets up your Gmail account in Outlook. To do this, enter your name, email address, and the password for your Gmail account twice. Click Next.
The progress of the setup displays. The automatic process may or may not work.
If the automatic process fails, select Manual setup or additional server types, instead of E-mail Account, and click Next.
On the Choose Service screen, select POP or IMAP and click Next.
On the POP and IMAP Account Settings enter the User, Server, and Logon Information. For the Server Information, select IMAP from the Account Type drop-down list and enter the following for the incoming and outgoing server information:
Incoming mail server: imap.gmail.com
Outgoing mail server (SMTP): smtp.gmail.com
Make sure you enter your full email address for the User Name and select Remember password if you want Outlook to automatically log you in when checking email. Click More Settings.
On the Internet E-mail Settings dialog box, click the Outgoing Server tab. Select the My outgoing server (SMTP) requires authentication and make sure the Use same settings as my incoming mail server option is selected.
Next, click the Advanced tab and input the following (note; please update the encrypted connection Before the server port number):
Incoming Server encrypted connection: SSL
Incoming Server: 993
Outgoing Server encrypted connection: TLS
Outgoing Server: 587
Click OK to accept your changes and close the Internet E-mail Settings dialog box, then click Next.
Outlook tests the accounts settings by logging into the incoming mail server and sending a test email message. When the test is finished, click Close.
You should see a screen saying “You’re all set!”. Click Finish.
Your Gmail address displays in the account list on the left with any other email addresses you have added to Outlook. Click the Inbox to see what’s in your Inbox in your Gmail account.
Because you’re using IMAP in your Gmail account and you used IMAP to add the account to Outlook, the messages and folders in Outlook reflect what’s in your Gmail account. Any changes you make to folders and any time you move email messages among folders in Outlook, the same changes are made in your Gmail account, as you will see when you log into your Gmail account in a browser. This works the other way as well. Any changes you make to the structure of your account (folders, etc.) in a browser will be reflected the next time you log into your Gmail account in Outlook.