If you use Outlook to check and manage your email, you can easily use it to check your Gmail account as well. You can set up your Gmail account to allow you to synchronize email across multiple machines using email clients instead of a browser.

We will show you how to use IMAP in your Gmail account so you can synchronize your Gmail account across multiple machines, and then how to add your Gmail account to Outlook 2003.

Add Your Gmail Account to Outlook 2003

Login to your Google Cloud E-mail account by typing in mail.google.com in your web browser.

Click the Settings button in the upper, right corner of the gmail inbox window and select Settings from the drop-down menu.

On the Settings screen, click Forwarding and POP/IMAPScroll down to the IMAP Access section and select Enable IMAP.

Click Save Changes at the bottom of the screen.

You will also need to enable the Google option to Allow Less Secure Apps.


Please Follow this link and sign in using your Google Cloud email login.


Once signed in, select "Turn on" to allow less secure apps (Outlook and Thunderbird)

Open Outlook.

Click the Tools menu, and select E-mail Accounts.

Click Add a new e-mail account, then click Next.

Choose IMAP as your server type by clicking the radio button, and click Next.

Fill in all necessary fields to include the following information:

  • Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.

  • Email Address: Enter your full email address (yourname@yourwebsite.com).

  • Incoming mail server (IMAP): imap.gmail.com

  • Outgoing mail server (SMTP): smtp.gmail.com

  • User Name: Enter your full email address (yourname@yourwebsite.com)

  • Password: Enter your Google Cloud password.

Click More Settings... and then click the Outgoing Server tab.

Check the box next to My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server.

Click the Advanced tab, and check the box next to This server requires an encrypted connection (SSL) under Incoming Server (IMAP).

Check the box next to This server requires an encrypted connection (SSL) under Outgoing Server (SMTP), and enter 465 in the Outgoing server (SMTP) box.

Click OK.

Click Test Account Settings... After receiving the message “Congratulations! All tests completed successfully”, click Close.

Click Next, and then click Finish.